Supply Chain Officer

Job Description

  • Full Time
  • Nigeria

Terre Des Hommes Foundation (Tdh) Nigeria

Terre des hommes (Tdh) is the leading Swiss child relief agency. The Foundation has been helping children in need for over 50 years, defending their rights regardless of their race, creed or political affiliation. In over 30 countries, Tdh protects children against exploitation and violence, improves children’s and their mother’s health, and provides emergency psychological and material support in humanitarian crises.
We are recruiting to fill the position below:

Job Title: Supply Chain Officer

Location: Maiduguri, Borno
Employment Type: Full-time
Length of Contract 12 months, with the possibility of renewal
General Description of the Position

Under the supervision of the Logistics Manager, the Supply Chain Officer is responsible for the timely and efficient procurement of goods and supplies at the delegation-level. S/he is also committed to the management, respect, compliance, and efficient implementation of all related policies, rules, procedures, tools, and good practices.
S/He works in complete line with the project strategy defined for the intervention and her/his responsibilities embrace:

Procurement management
Team management
Reporting / Communication

Key Responsibilities Include (but are not limited to)
Procurement management:

Ensure to carry-out local market surveys to ensure full knowledge and analysis of the purchasing environment (availability of goods / services, prices, etc.)
Update price lists and suppliers’ database
Ensure to prepare pre-established frameworks agreements (FWAs) and Pre-Qualified Supplier (PQS) lists and carry out comparative bid analysis and PO processes regularly
Implement processes to streamline repetitive procurement of goods/services to increase competitive tendering and internal processes
Participate in the preparation of the procurement plans, and the launch of tender procedures
Provides planning support and advice to procurement requesters, and maintains a continuous overview of supply needs by providing updated procurement plans
Verify Purchase and Services Requests (PSR) ensuring all required information is provided and ensuring that approval rules and procedures are observed before submission to her/his line manager for validation
Ensure the preparation of the purchasing documents in compliance with Tdh procurement procedures
Manage the procurement process in an efficient and cost-effective manner
Ensure that goods/services procured match with the requesters’ specifications and are of good quality, value for money, and delivered on time
Ensure that all documents collected from the supplier as well as internal documents are properly completed and in compliance with Tdh procedures before submission to the authorized signatories and the payment by the finance department
Ensure that purchase files are complete in compliance with Tdh procedures
Ensure a proper filing system of all procurement files and documents (hard and soft)
Ensure regular training of procurement requesters to guarantee a better understanding and application of the procurement policies and procedures
Establish and maintain effective working relationships with suppliers
Evaluate performances of suppliers once a year
Ensure the follow-up of the contracts and their renewal on time if applicable

Team management:

Manage the team under supervision with integrity and foresight to ensure that the highest standards of accountability and professionalism are met and maintained
Coordinate, plan, and supervise the work of the team under the supervision
Support the team under supervision and propose capacity building and training when required
Appraise the team under the direct supervision

Reporting / Communication:

Report regularly to her/his line manager related information on work progress
Organize weekly meetings with budget holders for procurement updates
Send weekly the updated procurement follow-up to the budget holders
Provide the monthly logistics reports on time to her/line manager (PSR follow-up, contract follow-up, construction tracker)
Assist her/his line manager during internal/external audits
Take part in meetings relating to logistics aspects
Report to her/his line manager any alerts of non-compliance with Tdh logistics processes or policies

Other:

Agree to comply with Tdh Code of Conduct and promote the Child Safeguarding policy
Report serious cases of abuse on children that she/he would be aware of in Tdh’s intervention locations. Strict confidentiality must be respected
Adhere to and enforce current administrative and logistical regulations and procedures
The duties and responsibilities listed above are representative of the nature and levels of work assigned and are not necessarily all-inclusive.

Job Requirements
Experience / competencies:

A relevant University Degree or professional qualification in procurement or equivalent- can be compensated with experience (at the discretion of the recruitment team)
Minimum 2-year experience as a Supply Chain Officer or similar position
Proven knowledge in the following fields: procurement, construction, stock management, transport management
Advanced IT knowledge: Microsoft Office particularly Excel, Outlook, Internet
Proven experience in team management and capacity building
Experience working with NGOs (Non-governmental Organizations) is an advantage

Skills:

Strong negotiation, interpersonal and organizational skills including the ability to work to deadlines, and priorities, pay attention to details, and ability to solve problems
Coaching and capacity building skills of staff
Good oral communication, writing, and reporting skills in English
Proactive, autonomous, rigorous, analytical
Willingness and motivation to work in an international and intercultural context
High sense of integrity, rigor, and flexibility

Languages:

Fluent in English (written and spoken), Hausa and Kanuri is an added advantage.

Salary
N350,000 – N380,000 monthly.
Application Closing Date
31st May, 2022.
Method of Appliation
Interested and qualified candidates should:
Click here to apply online
Note: There will be no opportunity for candidates to participate remotely in this exercise (Online test), there will be no need to apply if you cannot be physically available for the test.

To apply for this job please visit forms.gle.

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