Senior Associate, Operations (West Africa)

January 14, 2022

Job Description

Greenlight Planet

Greenlight Planet is a multinational, for-profit business that designs, distributes, and finances solar-powered home energy products, with an underserved population in mind: the 1.3 billion global consumers for whom the old-fashioned electrical grid is either unavailable or too expensive.

Over a decade in business, the company is now a leading global brand in emerging markets across Asia and Sub-Saharan Africa.  Greenlight’s Sun King™ products provide modern light and energy to 26 million people in more than 40 countries and have sold over 10.5 million products worldwide.
We are recruiting to fill the position below:
Job Title: Senior Associate, Operations (West Africa)
Location: Lagos
Job Type: Full-time
Reports to: Operations Manager (West Africa)
About the Role

Greenlight Planet is looking for a Senior Associate to join its Operations team in Nigeria. The Associate, Operations will work closely with the Operations team in Nigeria and West Africa to ensure the organisation has adequate capacity to build new business units and expand existing operations in the region.

Key Responsibilities
Key responsibilities for the role include:
Inbound Logistics:

Preparation of importation orders seamlessly by:
Working with the relevant West Africa authorities- Customs, Government agencies of Nigeria and other countries to ensure the company is totally compliant.
Follow up on Product certificate provision at origin
Submit SONCAP certificate to CHA for Form M application
Ensure document compliance and appropriate Form M number
Ensure timely clearance by following up expeditiously on the clearance process as per the set SLAs with the CHA.

Vendor Management:

Closely monitoring the CHA as per the set KPIs
Ensuring all third party charges are as per the tariff
Enforcing P2P best practice by ensuring that vendors are paid on time

Inventory Planning:

Plan for inventory levels as per the requirement of EasyBuy (EB) direct sales to ensure optimum stocks with zero stock outs at all times by:
Following up on inventory projections from the Sales team
Comparing the projections with the updated pipeline inventory
Analysing everyday sales from the Hub for purposes of replenishment and invoicing
Forecasting
Establishing an EOQ

Inventory and Warehouse Management:

Managing all inventory at the warehouse from the time of receipt and allocation of stock to the time of outward report by:
Ensuring the GRN is done within the set KPIs
Billing and invoicing compliance in accordance with set KPIs
Ensuring that new received stock is allocated accordingly
Ensuring that stock received is put away in accordance with best practice of FIFO
Working with finance to ensure timely replenishment of stock
Daily invoicing of the sold-out units
Initiating orders and following up with 3PL provider for order picking/filling
Coordinating dispatch to ensure timely receipts at the shops
Ensuring zero stock outs
Coordinating weekly cycle counts and monthly stock counts in conjunction with the service provider.
Ensuring complete visibility of inventory at shop level and at EO level by keeping tab of inventory level at the shops by daily/weekly follow up of inventory update by shop managers

Outbound Logistics:

Coordinating a flawless outbound for the purposes of DRP to avert any situation of bullwhip effect by:
Best practices of JIT
Measuring the service provider as per the set KPIs of O-T-D
Ensuring that delivery to shops is done within the set timelines

Reporting:

Inventory Reporting Weekly on stocks at warehouse, shops and agent levels
Any other report as need be.

The ideal Candidate

Has a Degree or Post Graduate qualification (MBA-preferably Operations) from a Premier institution
Fluency in French language communication (reading, writing and speaking) is a MUST
Has 3-4 years in Supply Chain Management with experience working in rural markets or working with FMCG / Pharma / product distribution companies
Knowledge and hands on experience of imports / customs tariffs / procedures, inbound and outbound logistics, including reverse logistics, warehousing & physical distribution, commercial / Fiscal knowledge – GRN/GI, local taxation, entry taxes, etc. for Nigeria and West Africa
Ability to manage and work with 3PL/4PL service providers and outsourced logistics service providers
Ability to work with distributors, sales teams and sales agents to ensure smooth distribution operations
Knowledge and working experience of a robust ERP / WMS
Excellent hands-on Experience on use of computer tools (excel /macros /v-lookup /charts /pivot table) for analysis for business
Excellent communication skills
Ability to work remotely under minimal supervision

What We Offer (In addition to compensation and statutory benefits)

An opportunity to grow as a professional in a dynamic, fast growing, high impact industry.
The chance to work in an open minded, collaborative culture surrounded by enthusiastic Greenlighters who are driven by the challenge of continuously innovating and growing a smart, sustainable business with profound impact on the world;
A truly multicultural experience: you will have the chance to work with and learn from people from different geographies, nationalities, and backgrounds.
Structured, tailored learning and development programs that help you become a better leader, manager, and professional through the Greenlight Academy.

How to Apply
Interested and qualified candidates should:
Click here to apply online

To apply for this job please visit www.greenlightplanet.com.

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