Procurement Intern

January 4, 2022
Urgent
Application ends: January 31, 2022
Apply Now

Job Description

the International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
We are recruiting to fill the position below:
Job Title: Procurement Intern
Requisition ID: req23488
Location: Maiduguri, Borno
Employment Type: Full-Time
Sector: Supply Chain
Employment Category: Intern
Open to Expatriates: No
Job Description

The Procurement Assistant (Intern) is a Key position within Supply Chain and carries responsible for the IRC Integrity system. Supply Chain must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records.
The Procurement Assistant must ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures.

Key Responsibilities
Required Support and Preparation of Lunching Microsoft ERP referred to as (Integra for IRC):

The Procurement Assistant Intern) is responsible for working closely with Procurement Officers, Senior Procurement Manager, internal and external stakeholders to ensure effective support is provided on all required aspect of making sure the system is operational and preparation to support program implementation. This includes:

Uploading of scanned documents
Collecting, organizing, and analyzing data on the Item forecast list
Raise Purchase Requisition as required as per the Item forecast need
Archiving of Procurement files online
Follow up internally between Supply Chain and Finance on status of vendors payments
Processing approved Purchase request through the procurement software (Integra) and ensuring data accuracy.

Procurement:

Responsible for implementing procurement strategies and ensures all program procurement needs are met on time in accordance with Global Supply Chain and donors’ standards. This includes:

Support in development of procurement specifications of new items
Request for quotations / proposals when required.
Support and participate in open tender meetings & evaluations.
Demonstrate value for money in procurement.
Conduct market survey in every two months

Supplier Management:
Responsible for managing supplier’s performance to ensure that there is precise record keeping as provided by GSC. This includes: –

Maintain suppliers file and documentation
Documents supplier performance
Maintain supplier performance score cards
Source for new vendors on different categories of goods and services

Compliance and Ethics:

Assist in implementing donor rules & regulations for all procurement (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:

Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
Identifying and reporting procurement red flags,

Reporting:

The Procurement Assistant (Intern) is responsible for preparing and submitting accurate:

Weekly Purchase Requisition tracker done manually after following up with pending deliveries for goods and services every Friday of the we
Updated list of items not on the MPA on monthly basis.

Key Working Relationships:

Internal: Regular relationships with program staff, Operations and country Supply Chain staff at all levels
External: Vendors and Services providers.

Qualifications

Education: Diploma in Business Administration, Financial Accounting, or Logistics, related field preferred.

Demonstrated Skills and Competencies:

Good collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures, organizational units and suppliers.
Excellent skills in conducting market analysis and sourcing strategies.
Able to work effectively in a highly matrixed structure
Good mathematical skills.
Competent in spoken and written English
Competent use of Computer, especially spreadsheets

Note

Standards of Professional Conduct: The IRC and IRC workers adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
IRC is an Equal Opportunity Employer. IRC considers all applicants based on merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

To apply for this job please visit rescue.csod.com.

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