Human Resources / Operations Assistant

December 31, 2021
Application ends: January 31, 2022
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Job Description

Navanti Group

Navanti provides timely and insightful data and analysis that shapes programming and empowers local voices, bringing their concerns, ideas, and knowledge to a broader audience. Its systems inform high quality interventions in rapidly evolving, conflict affected environments, employing an approach to contextual, nuanced data that uncovers and engages local actors and opportunities in need of support, resources and training – to create sustainable and transformative solutions that impact their communities. Navanti offers near-real time understanding of local dynamics, enabling an anticipatory programmatic capacity that takes advantage of near horizon change.
We are recruiting to fill the position below:
Job Title: Human Resources / Operations Assistant
Location: Abuja, Nigeria
Job Type: Full-Time
Department: Operations
Project / Team: USAID/Nigeria MEL Support Activity
Background

Navanti has a need for a HR/Operations Assistant to support our USAID / Nigeria Monitoring, Learning, and Evaluation (MEL) Support Activity Team in Abuja, Nigeria.
Under the supervision of the HR Specialist / Operations Manager (HRS / OM), the HR / Operations Assistant will support the recruitment and employment processes for long and short-term staff.
S / he will support the administrative aspects of office management, to include travel, procurement and logistics support for Navanti’s MEL support activities in Nigeria.

Core Responsibilities

Supporting the recruitment processes including review of applications; scheduling of interviews and sending out invitations to candidates.
Supporting with collating required due diligence documentation for successful candidates and conducting background checks required including terror screening checks.
Assisting in drafting of consultant contracts.
Working closely with the HRS/OM to maintain all personnel and consultant records.
Collating approved timesheets, invoices and certification of deliverables from consultants’ managers; reviewing and filing off before passing to finance for processing.
Ensuring that copies of asset issuance forms are in staff files and any asset movement is properly recorded in the asset register and kept on file.
Under the guidance of the HRS/OM, provide required administrative support for all MEL Support Activity events and activities.
Support in ensuring office equipment and facilities are in good working condition at all times and escalating any faults.
Ensuring optimum inventory quantities, by conducting regular inventory checks, avoiding stock outs and timely ordering of supplies.
Supporting the HRS/OM to carry out Quarterly assets’ verification and monthly reporting of assets condition.
Assist in tagging of assets and maintenance of the assets register by updating it in line with Navanti guidelines.
Support the HRS/OM with monitoring vehicle and generator logs and generating monthly vehicle and generator utilization reports
Alongside the HRS/OM, maintain an up-to-date register of preferred vendors and conduct periodic performance evaluation of same.
Assisting in vendor contract management processes, including but not limited to monitoring deliverables, custody of related documentation and timely renewals etc.
Maintaining the petty cash and related processes.
And any other duties that may be assigned from time to time.

Necessary Qualifications

University Degree or its equivalent in Human Resources Management, Business Administration, Public Administration, Psychology or Social Sciences.
Minimum of 2 years’ work experience in HR/administration/office management.
Basic level skills in Microsoft Office Suite, and comfortable in a Windows PC environment.
Excellent cross-cultural communication and interpersonal skills demonstrated by ability to interact professionally with culturally and linguistically diverse staff, clients and consultants.
Good organizational and planning skills.
Ability to prioritise and manage a variety of activities with attention to details in a fast-paced environment.
Ability to manage high volume and sensitive workflow and complying with confidentiality of HR records

To apply for this job please visit navantigroup.hrmdirect.com.

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