Human Resources Assistant

October 24, 2022

Job Description

  • Lagos

Premiere Urgence Internationale (PUI)

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political, and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars, and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people to help them recover their dignity and regain self-sufficiency. The PUI Nigerian Mission has been officially opened in April 2016, with a focus on meeting urgent needs, including improving access to food commodities, primary health care and nutrition for Internally Displaced People (IDP) and host communities (HC) living in Maiduguri Metropolitan Council (MMC). 
The progressive sectorial widening allowed PUI to start implementing an integrated approach from 2017 in food security, livelihoods, and nutrition and health sectors, with the support of ECHO, FFP, OFDA and CIAA/CDC, in line with PUI’s global strategy. In mid-2018, PUI developed its comprehensive response by adding Protection and Community Outreach (PCO) activities to the existing programs in Bolori II. In 2018, PUI also scaled up its intervention with the opening of Monguno LGA base, with the main objectives of reducing morbidity and mortality of the most vulnerable population and promoting protection amongst the whole affected community. The severity of the needs and the reduction of the humanitarian access make PUI positioning in Health and Nutrition crucial, especially in Monguno where PUI has taken over some core activities from ALIMA at the beginning of 2021, after they closed their program there. At the end of 2020, PUI launched an exploratory mission, along with INGO colleagues in Zamfara State (Northwest) and has developed a strategy for its upcoming intervention in the area.
We are recruiting to fill the position below:
Job Title: Human Resources Assistant
Location: Monguno, Borno
Employment Type: Part-time
General Objective

Under the supervision of the Human Resources Officer, the Human Resources Assistant assists him/her in all the activities related to human resources management at Monguno base office.

Responsibilities and Tasks
Administrative management & follow-up:

Organize the necessary personnel and contractual documents for all base staff
Ensure that all HR files are complete and updated
Manage the physical and electronic archival of HR files as per the archiving and filing process
Prepare administrative equipment of base staff (ID cards, medical insurance cards, etc.)
Record minutes of meetings when asked by the line manager
Receive and compile any claims from base national staff, and report them to his/her line manager
Prepare, compile and share mission documents on a weekly basis (job announcements, recruitment follow up, etc.)
During on boarding of new staff, prepare all documentation for base staff to ensure they benefit from all social covers offered by PUI
Update the base internal contact list monthly by compiling and verifying data received from bases
Prepare the HR files for audit and verification visits
Assist the HR Officer in the preparation of meetings when needed

Human Resources management for national staff:

Maintain confidentiality of HR information
Assist the HR Officer in the implementation and respect of HR policy and procedures
Prepare local staff contracts and amendments and ensure each staff is aware of contract terms & conditions
Keep track of the base staff leaves and update concerned tools accordingly
Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly
Regularly update the coordination HR database,
Ensure the respect of termination procedures and prepare all necessary documents
When delegated, update the base and key staff organizational charts

Recruitment:

Maintain and ensure the completion of all recruitment documents in HR files
File and archive the resumes received on the email address and transfer them to recruiters
Be the focal point for the communication with candidates throughout the whole process
Schedule technical tests and interviews
Assist the HR Officer in the recruitments at base level and attend interviews when needed
Prepare the integration of any new employee

Capacity building:

Assist in identifying training institutions as per the identified needs
Assist the line Manager to organise or plan trainings
Archive training certificates and attendance sheets in HR files as per the archiving process
Forward to line manager the identified skills to be improved that were reported in performance appraisals
Update the concerned tools according to trainings received

Payment:

Collect, monthly, the advances on salaries request
Update all changes related to change of bank account for Base staff in the HR data base

Priorities of the Department:

Assist in the good application of the ISR and guidelines
Digitalization of the HR files & Assist in the physical and electronic archival of hr files as per the archiving and filing process
Ensure a confidentiality on all HR matters
Assist in the implementation of capacity building plan
Follow up on the evaluation/appraisal deadlines for national staff
Ensure that all base staff are well registered to benefit of all social and medical coverage provided by PUI

Mandatory Requirements

Education Degree: University Degree in Human Resources, Public Administration, Social Sciences or related field
Language skills: Fluent in English and Hausa; Kanuri is an asset (intermediate level is desirable).
Work experience: 1 year experience in Human Resources management or as an HR Intern (in an NGO would be preferable).

Knowledge and skills:

Good analytical and writing skills.
Knowledgeable about the Nigerian Labour Law and the provisions of the National Social Security law;

Computer skills:

Good knowledge of the MS office software including Word, Outlook. Excellent in Excel.

Assets
Interests:

Committed to engage in the humanitarian field

Transversal skills:

Well organized
Detailed-oriented
Autonomous
Able to take initiative to deal with difficulties encountered in daily work
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
Ability to work under pressure.

Salary
N300,000 – N380,000 / Month.
Application Closing Date
28th October, 2022.
How to Apply
Interested and qualified candidates should:
Click here to apply online

To apply for this job please visit forms.office.com.

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