Myrtle Management Consultants Limited
Myrtle Management Consultants – Our client, a High Net Worth Individual (HNWI), is recruiting to fill the position below:
Job Title: Executive Assistant to HNWI
Location: Victoria Island, Lagos
Employment Type: Full-time
Our client is seeking to hire an experienced and competent Executive Assistant.
The role provides an opportunity for a rewarding career, influence, and contributions.
Personality fit matters a lot for this role. While responsibilities will transcend into the Personal Assistant space, their strategic responsibilities as well as the full level of support, with help from personal commitments potentially on the agenda.
To be considered a suitable candidate, among other skills and experience, you should have experience with preparing for board meeting presentations, reporting, and minute taking can be advantageous. Gatekeeping skills are also vitally important, as our client has a constant flow of requests for their time, attention, and investment. Other skills such as diary management, travel management, stakeholder liaison, and gatekeeping are all highly regarded for this position.
Confidentiality is essential in this role. You must be someone who can be highly trusted with sensitive and private information. Confidence in dealing with industry leaders and influential decision makers is essential in this role. Loyalty is precious also!
Coordinate scheduling and maintain executive's calendar to optimize hours of day
Work to understand the business to readily determine whether to accept a meeting request or request more information regarding the meeting request
Request contact information of meeting attendees for the executive to be prepared for future communication
Answer executive's phone and obtain information from caller for executive to readily understand purpose of call and prioritize returning the call
Work to be cost effective with expenses associated with travel, office administration and meetings
Manage executive's e-mail inbox by dealing with attachments for future reference and print out e-mails that require the executive's review/action
Organize documents in document management system; maintain file folders and system for ready access to documents and information
Data input: create tables in excel; organize information from various sources
Work closely with Executive’s direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information and plans
Utilize relationship building skills to make key activities and requests happen
Manage executive’s Travel and Expense account
Preview reports of executive's direct reports to verify appropriate account allocation and to conform to company policy before the executive reviews the reports
Handle all expense reports for Executives and process invoices
Coordinate and/or edit presentations
Coordinate executive's participation in events
Purchase and/or coordinate executives' hardware (cell phone, laptop, printer, etc.)
Coordinate executives' participation with boards, on behalf of company and outside of company.
Develop and maintain network/relationship with assistants of network general managers.
A Legal, Business Administration Degree or any relevant field is preferred or equivalent experience
Minimum 5 plus years proven administrative experience supporting at the executive level
Experience coordinating varied executive travel arrangements
Strong interpersonal skills
Must be MS Office proficient: Excel, Word, PowerPoint
High level of confidentiality required
Strong organizational skills and ability to work efficiently in a fast-paced environment
Excellent verbal and written communication skills are required
Excellent problem-solving skills
Strong attention to detail
The ability to work independently as well as part of the team
The ability to prioritize work to effectively handle projects simultaneously under tight deadlines
Application Closing Date
30th August, 2022.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Interviews are on a rolling basis to the closing date.
Only shortlisted candidates will be contacted.
To apply for this job please visit jobs.smartrecruiters.com.