Director, Finance and Administration

Application ends: February 8, 2022
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Job Description

the Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.
We are recruiting to fill the position of:
Job Title: Director, Finance and Administration
Requisition ID: R1533
Location: Abuja
Employment Type: Full Time

The Director, Finance, and Administration is responsible for safeguarding the assets (financial and physical) of MSH and ultimately Global Fund against fraud, loss, or misuse.
S/He is responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency.
The Director, Finance, and Administration is aware of and adheres to, MSH’s procurement integrity standards in all activities.

General Responsibilities

Maintain accurate financial pipeline reports and other monthly financial reports for internal analysis and tracking purposes to be reviewed with the Project Director.
Provide leadership to finance and operations aspects of the project, including general administrative processes, financial management, and logistics management.
Provide technical assistance, as needed, to local partners on financial compliance and reporting
Establish and maintain sound and transparent accounting and fiscal control procedures for financial, sub-award, and operations aspects of the project
Develop, analyze and monitor program budgets; monitor and track obligations and expenditures against budgets
Build and train staff on financial policies and procedures to achieve GF and organizational goals
Develop tools to use to train staff in proper financial record-keeping procedures and procurement integrity.
Supervise finance personnel, including routine quality assurance checks for all financial analysis and reports
Develop and implement new or revised financial policies and procedures to ensure the project is continually in line with standards for donor funds management
Ensure compliance of financial and operations systems with MSH policies and procedures and Global Fund rules and regulations and award requirements
Prepare and submit annual and quarterly financial and accrual reports.
Review, from a financial perspective, all agreements and contractual documents and provide guidance/solutions to reduce the potential for financial loss and risk management
Liaise with MSH Compliance and Internal Audit to improve necessary documentation and or answers to questions arising from internal and external reviews or audits
Implement standard MSH procedures to manage and monitor the financial resources of the project office. This includes ensuring that all payments comply with MSH rules and regulations and are supported by adequate documentation
Enhance and maintain internal control systems to safeguard the organization’s financial assets and ensure all staff in country understand MSH’s code of conduct and MSH’s zero tolerance practice.
Enter transactions in accounting system (QuickBooks), assuring detailed memos, proper charge codes, account codes, and job tracking.
Assure payment of per diem and transport to participants and other expenses paid at field activities is properly managed, documented, and follows project policy.
Manage travel advances to staff, assuring proper documentation and timely clearing of all advances.
Create journal entries, assuring all entries are properly coded, charged to the proper account codes and jobs.
Estimate upcoming cash needs and accrue expenditures as appropriate.
Reconcile bank accounts and prepare field expenses.
Ensure that all costs have adequate prior authorization and approval.
Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
Provide an audit interface between MSH Corporate Accounting, MSH external audit firms, and donor auditors.
Train, manage, supervise and support accounting office staff.

Administrative Responsibilities:

Assist Project to conduct regular and thorough risk assessments in-country, and to monitor the success of risk mitigation and risk control activities.
Ensure appropriate segregation of duties in all procurement and payment activities.
Ensure that systems are in place in the project to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements and comply with MSH policies and standard operating procedures.
Oversee property and asset management.
Manage the purchase of commercial goods and services in accordance with the delegation from the Corporate Contract Office in HQ. This may include purchase order approvals
Oversee insurance, inspection, registration, and operations for all Project vehicles
Manage and plan vehicle maintenance
Hire and train drivers and monitor performance
Analyze and monitor vehicle and fuel usage and standards and report on any issues.


Master’s Degree or its equivalent in Accounting, Finance, Business Administration or related field and CPA, ACCA, ICAN, or any other relevant professional certification/qualification is required
Minimum of 10 years’ experience as an Accountant
Understanding of key aspects of accounting
Experience with U.S. government and Global Fund funded projects
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
Ability to use basic accounting software (e.g, Quickbooks)
Demonstrate good judgment and sound financial “common sense”
Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management, and Bank Reconciliation
Understanding of principles of adequate documentation and of audit, and performance necessary to ensure audit compliance.
Written and verbal proficiency in English including business terminologies
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
Strong written and oral presentation skills in English
A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values
Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
Commitment to accuracy and attention to detail
Collaboration Skills
Significant experience with Global Fund and USG-funded projects preferably in Nigeria with regional field experience strongly desirable, Global Fund experience highly desirable.
Thorough knowledge of Global Fund financial reporting and compliance requirements.
Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by the ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail.
Proven leadership and capacity in negotiation and conflict management.
Demonstrated experience to provide technical assistance to organizations and conducting training.
Excellent analytical, oral, and written communication skills with fluency in English. Proficient computer skills.
Experience in maintaining excellent communication with Headquarters.
Proven team leadership, management and coordination skill and experience.

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