Deputy Logistics Manager

February 1, 2022

Job Description

Solidarities International

Solidarities International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs – water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency / post – emergency programs in FSL & WASH sector in North-West Nigeria where limited actors are currently present.
We are recruiting to fill the position below:
Job Title: Deputy Logistics Manager
Location: Ngala / Dikwa, Borno
Employment Type: Full-time
Contract Start Date: Projected contract duration is 4 Months – with possible extension.
Goal / Purpose

The Deputy Logistics Manager supervises all logistics operations at his/her assigned base.
He/she will organize logistic support for programs, in keeping with Solidarités International procedures.
He/she will assist the Regional Logistics manager or the field coordinator in the implementation of safety rules

Supply Management:

Carry out a purchasing environment analysis at the local level
Supervise the update of price lists and supplier files
Manage the Solidarités International purchasing procedures and those from donors funding the programs.
Establish and update purchasing timelines, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
Receive, process requests for quotes and internal order forms.
Ensure that budgetary lines related to logistics are monitored and observed
Supervise the preparation of purchasing documents.
Supervise purchasing, ensuring that approval rules and procedures are observed
Select suppliers and negotiate prices, deadlines and delivery methods.
Ensure that purchasing documents are complete and archived in keeping with Solidarités International procedures.
Ensure that dealings with suppliers are transparent & monitored closely.

Vehicle Fleet Management:

Supervise the planning and execution of maintenance and repair work on mission vehicles
Establish vehicle movement schedules
Ensure that a complete breakdown kit is available on board all vehicles
Permanently ensure that all drivers have received general training and carry out regular testing
Ensure that drivers are aware of their obligation to adhere to Solidarités International safety rules and procedures
Check that vehicle log books are in place and are used correctly
Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analyzed and recorded.
Prevent the misappropriation of fuel and spare parts.
Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored.

Telecommunications Management:

Update inventory in real time
Optimize & control distribution of materials according to task needs
Organize the installation, safe-guarding and monitoring of materials.
Install communication means and ensure that they are regularly maintained.
Train teams in the use of these communication means.

Premises, Equipment Management and Monitoring:

Ensure that base office, warehouse and guest house/s are properly maintained (buildings, electricity, plumbing and all equipment like electrical appliances, ACs, water dispensers etc.)
Ensure that field equipment is in good working order: generators pump motors, etc.
Schedule and monitor regular maintenance of equipment used in the field.
Monitor the use of fuel for field equipment including the generators.
Ensure that fuel consumption and generators running hours are monitored, consolidated, analysed and recorded.

Management and Monitoring of IT Equipment:

Update antivirus software
Implement backup and data-protection procedures
Ensure the maintenance and correct use of IT equipment.
Provide technical assistance to teams and organize training sessions.

Supplies Management:

Identify storage locations and create a plan for the development and security of these sites
Ensure material is stored under suitable conditions and monitor expiration dates
Ensure procedures are followed as stock is checked in and out.
See that all documentation linked to stock is complete, correct and update on real time.
Supervise monthly physical stock inventory, identify and report the discrepancies.

Human Resource Management:

Train and supervise the base logistics team
Conduct performance reviews for direct reporters’ logistics team members
Organize formal team meetings at regular intervals.

Security:

Implement team safety measures as determined by the coordination team
Train teams in safety rules and procedures.
Pass on any security-related information to his/her line manager.

Reporting/Capitalization:

Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
Ensure that internal order forms are monitored and that the status of each order is given to the person waiting
Consolidate logistics packs monthly and pass on to the regional logistics manager for review Provide the regional logistics manager with all information needed to draft intermediary and final reports
Pass on purchasing reports for closed programs to the coordinators at the established frequency.

Profile

B.Sc. in Logistics, Warehouse Management, Purchasing or Supply Chain Management
2 – 3 years’ practical experience in a similar position with other INGO. Previous experience with SI will be preferable
Languages: English and Local Languages
IT: Good Knowledge of MS Office Word, Power-Point, and advance MS Office Excel knowledge.
Quick learner, Ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, Hard worker.

What We Offer
Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability), etc.
Application Closing Date
8th February, 2022.
How to Apply
Interested and qualified candidates should:
Click here to apply online
Note

To apply, click on the link above to submit your application, select Deputy Logistics Manager, fill the form and attach your CV and Motivation Letter.
Qualified female candidates are strongly encouraged to apply.
The CV attached must be named with your first name and surname.
As position is required as soon as possible, Solidarites International reserves the right to select a candidate and finalize the recruitment before the application closing date.

To apply for this job please visit docs.google.com.

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